Class Coordinators

Interested in being a Class Coordinator? This role helps keep families connected and supports your teacher throughout the school year.  Except for official PTC programs such as art literacy, classroom volunteering and class party dates are coordinated by the teacher, not through the PTC volunteer coordinators. 

What You'll Do

1. Introduce yourself to the teacher: Reach out as early as possible to discuss how you'd like to work together. Every teacher's needs are different, so talk about classroom volunteering and special events. 

2. Help keep families informed and involved: Work with the teacher to share volunteer opportunities, party plans, and classroom needs so everyone has a chance to participate.

3. Work as a team: Some classrooms have more than one coordinator. If that's the case, connect with each other early and decide how you'd like to divide responsibilities. It can be helpful to have one primary contact for communicating with the teacher and families.

4. Most importantly: Help create a welcoming, connected classroom community where every family feels included and informed.

Classroom Parties: The Fun Part! 

• First talk with the teacher to plan the parties. Teachers may have a different idea about what works well for their class and students. They may decide to do their own party.  Once you have talked, develop a plan and let them know. 

• If possible, work with your grade level to share ideas and maintain consistency. This may be beneficial if you are buying in bulk or ordering from a company. 

• If you are planning a craft, keep it simple and allow for drying time and space. 

• No religious stories or activities. 

• Keep parties confined to the classroom. 

• No homemade food, everything needs to be store bought. 

• Check with teacher about student allergies. 

• Allow about 10-15 minutes prior to the party for set up and time after for clean, up. 

• Sign in and out at the volunteer computer and wear your name tag. Log the time it took you to work prepping the parties at home. 

• The budget for the year is $180 per class for 3 parties, or approximately $60 per party per class for the three parties. 

• Please fill out the reimbursement form, attach receipts, and put the form in the PTC treasurer's file, located next to the sign-in computer in the school office.

• The Beaverton School District Wellness Program addresses class parties by encouraging healthy eating. Keep it to one "sugary" treat per a child. 

• Please don't bring younger children. 

• HAVE FUN!

If you have any questions, please email our Volunteer Coordinator!